The Garda Vetting Unit has developed an electronic based Garda Vetting System which eliminates a lot of the returned vetting forms due to errors as it will only allow correctly completed applications to proceed. This process significantly reduces the process time from the paper application process. Estimated processing time is between *4-8 working days, (*once applicant section is completed).

Step 1

The vetting subject completes a Basketball Ireland 'e-Vetting Invitation & ID Validation Form'. 

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Only members 16 years of age and older can be vetted. A parent/guardian phone number and email must used for members over 16 and under 18 on the invite form as they will have to complete the online section on behalf of the child. Please submit a Parental Consent Form for anyone under 18 and over 16 years of age.
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The vetting subject should email their e-Vetting Invitation form along with photocopies of the ID to safeguarding@basketballireland.ie   Please see 100 Point ID Check List for ID requirements

As of March 1st, 2024, NO posatl applications will be Processed.

Step 2
Basketball Ireland then sends the vetting subject a link via e-mail (corresponding to the email address provided in Step 1 of e-Vetting Invitation & ID Validation Form) inviting them to complete the online e-Vetting Application Form. Each applicant will receive an automated email from 'evetting.donotreply@garda.ie', please ensure to check your spam folders if it does not arrive in your inbox. This link will expire after 30 days. If uncompleted in this time frame, the subject will have to re-apply to Basketball Ireland to re-send the link.

Note:  Incorrect forms or applications not meeting the requirements will be rejected and returned to sender for correction at this point.

Step 3
The vetting subject completes e-Vetting Application Form online and submits it to Basketball Ireland.

Step 4
The Basketball Ireland Liaison Person reviews the Vetting Application submission and submits it to the National Vetting Bureau for processing.

Step 5
The National Vetting Bureau processes the application and forwards a vetting disclosure to the Basketball Ireland Liaison Person.

Step 6
Basketball Ireland reviews the vetting disclosure and as soon as is practicable provides a response to the vetting subject by email in PDF format.

Note: The time taken to complete the vetting process is dependent on the prompt return of accurately completed forms. Please take the time to ensure that you have filled out your form correctly.

Basketball Ireland 'E-Vetting Invitation’ & Garda Vetting Identification Form V2

Safeguarding: Garda Vetting ID Validation - 100 point Check

Parent/Guardian Consent Form (for applicants 16 & 17 years old)

Club Garda Vetting Record Excel Sheet Template

Code of Ethics for Children's Sport

Code of Conduct for All Members

Code of Conduct for Coaches

Full e-Vetting FAQ’s

BI Garda Vetting Policy

Relevant Child Protection Information (links)

• An Garda Síochána - FAQ's on Vetting 
• Department of Health - Our Duty to Care
• Sport Ireland - Code of Ethics 
  
  

Lost Successful Letters can be retrieved from Basketball Ireland

In the event that a club member has lost their approved garda vetting letter, they can email the BI Liaison Person, detailing their name, date of birth and postal address and the BI Liaison Person can re-issue the letter to the applicant. The current Authorised Signatory email address is - safeguarding@basketballireland.ie

Club checking the vetting situation of their current members

If a club wants to check the status of their current members, the Child Protection Officer should email the BI Authorised Signatory detailing the names, postal addresses and date of birth for each member that requires checking. Please ensure that you email from the address that was supplied to BI in the recent Child Protection Officer Survey for security reasons. The Authorised signatories will reply as to the status by return mail in a timely manner.

To download a template to complete to check your existing members vetting status, Download here Club Vetting Record Template. Fill out the details for each member and email to safeguarding@basketballireland.ie

Information on Garda Vetting

It is extremely important that the Garda Vetting Authorised Signatory and Child Protection Officer have valid contact details for each club’s Child Protection Officer and Designated Person for obvious reasons. If any of your details change or you have any queries or suggestions, please do so via email to Rory Wall or Triona Leahy: safeguarding@basketballireland.ie