Please be advised that Basketball Ireland has received updated guidance from the Garda National Vetting Bureau (GNVB) regarding the validation of identity and consent documents for vetting applications. These updates are compulsory for all relevant organisations, including Basketball Ireland and our affiliate clubs.
These changes from the GNVB can be viewed HERE
Below is a summary of key updates and what this means for your club, with original document is attached for your records.
Summary of GNVB Vetting Guidance (Version 2 – 2025)
Required Club Actions
It is very important that all persons wishing to be Garda vetted, read the information outlined below, before continuing with the Garda e-vetting process, outlined below.
Further information can be found on the National Vetting Bureau website - https://vetting.garda.ie/
Did you know, it is a legal requirement that all staff, paid and voluntary, who work regularly with children and/or vulnerable adults must undergo the Garda Vetting process?
National Vetting Bureau (Children and Vulnerable Adults) Act 2012 to 2016.
An individual may not commence working/volunteering with children or vulnerable adults as a member of Basketball Ireland until their Garda Vetting has been completed and the results conveyed to the Liaison person. It is an offence to start a person in such activities before their Garda Vetting has been satisfactorily completed. A full list of who should be vetted can be found in our e-vetting FAQ section.
All those who are seeking Garda E-Vetting under the organisation of Basketball Ireland MUST be registered members of Basketball Ireland for the season that they are being vetted in and they must input their valid BIPIN on the NVB1 form.
*Where a BIPIN can not be provided, permission must be sought from the BI NCSO, and agreement to forward BIPIN when it is known. If an individual is a volunteer within a club, they must register as same and input a short description on what they do in the club that deems vetting necessary e.g. Helping the coach with underage training sessions etc.
All forms, when completed, are to be EMAILED only, to safeguarding@ireland.basketball
The Garda Vetting Unit has developed an electronic based Garda Vetting System which eliminates a lot of the returned vetting forms due to errors as it will only allow correctly completed applications to proceed. This process significantly reduces the process time from the paper application process. Estimated processing time is between *10-20 working days, (*once applicant section online is completed).
Step 1
The vetting subject completes a NVB1, see below:
***
Only members 16 years of age and older can be vetted. A parent/guardian phone number and email must used for members over 16 and under 18 on the invite form as they will have to complete the online section on behalf of the child. Please submit a Parental Consent Form (NVB3) below for anyone under 18 and over 16 years of age.
NVB3
***
New Identification Documents
Accepted Documentation for Adults - HERE
Accepted Documentation for U18's - HERE
The vetting subject or CPO is to email their vetting documents to safeguarding@ireland.basketball
As of March 1st, 2024, NO postal applications will be Processed.
Step 2
Basketball Ireland then inputs the information to the online e-vetting system, this then generates an automated email (from evetting.donotreply@garda.ie), sent to the vetting subject and contains a link (corresponding to the email address provided in the NVB1 form inviting them to complete the online e-vetting application (please check spam/junk folders). This link will expire after 30 days (a reminder is sent with 9 days left). If uncompleted in this time frame, the subject will have to re-apply to Basketball Ireland to re-send the link.
Note: Incorrect forms or applications not meeting the requirements outlined ,will be rejected and returned to sender for correction at this point.
Step 3
The Basketball Ireland Liaison Person reviews the Vetting Application submission and submits it to the National Vetting Bureau for processing.
Step 4
The National Vetting Bureau processes the application and forwards a vetting disclosure to the Basketball Ireland Liaison Person.
Step 5
Basketball Ireland reviews the vetting disclosure and as soon as is practicable provides a response to the vetting subject in PDF format by email and a copy is also sent to the club CPO.
Note: The time taken to complete the vetting process is dependent on the prompt return of accurately completed forms. Please take the time to ensure that you have filled out your form correctly.
Accepted Documentation for Adults - HERE
Accepted Documentation for U18's - HERE
Club Garda Vetting Record Excel Sheet Template
Code of Ethics for Children's Sport
Relevant Child Protection Information (links)
Lost Successful Letters can be retrieved from Basketball Ireland
In the event that a club member has lost their approved garda vetting letter, they can email the BI Liaison Person, detailing their name, date of birth and postal address and the BI Liaison Person can re-issue the letter to the applicant. The current Authorised Signatory email address is - safeguarding@ireland.basketball
Club checking the vetting situation of their current members
If a club wants to check the status of their current members, the Child Protection Officer should email the BI NCSO detailing the names, postal addresses and date of birth for each member that requires checking. A template for club vetting checks is available in the downloads section.
Information on Garda Vetting
It is extremely important that the Garda Vetting Authorised Signatory and Child Protection Officer have valid contact details for each club’s Child Protection Officer and Designated Person for obvious reasons. If any of your details change or you have any queries or suggestions, please do so via email to Rory Wall or Triona Leahy: safeguarding@ireland.basketball
16th July 2025